Corporate Office
155 Gordon Baker Road #214
North York Ontario
M2H 3N5
Tel. 416-391-1244
Fax. 416-391-5244
info@urbankitchen.com
Meeting and Event Planning Guide

« BACKGeneral Event Planning

Food Safety

coming soon

Party Checklist

Click here to download our check list in PDF format for print!

Minimum One Month Before

Choose the type of Party and/or theme you want to have
Choose the location
Choose the date of the party
Prepare the guest list
  • For a larger party/event, invite more people than you can fit, since typically only 70 percent to 80 percent of invitees attend.  Figure on 20% of those who RSVP will not attend and 10 % of those who didn't RSVP will attend.
Send out Invitations
  • Be sure to consider all mediums: mail, social network invites, email, and phone are all acceptable depending on the event and guests invited.

Three Weeks Before

Prepare decorations
  • Make, buy or borrow
Music
  • Prerecord your music, hire a live band or appoint/hire a DJ.  For some events you may consider a hiring a student to look after the music.  Be sure to understand each others tastes in music and review play lists before the event.
Menu
  • Visit your local Select Sandwich location or call us toll free at 1-866-567-5648, speak with our catering specialists to organize the perfect menu for any event.  Our specialists can also arrange rentals of tables and chairs linens, tableware, and bar/wait staff if required. 

Two Weeks Before

If not renting, clean any crystal, china, and silverware that you will be using, and be sure to borrow any pieces that you may need but don't have.  Launder and iron linens.
If you are handling your own bar, calculate (using our drink calculator) and purchase number of beverages required for the event.
Menu
  • Visit your local Select Sandwich location or call us toll free at 1-866-567-5648, speak with our catering specialists to organize the perfect menu for any event.  Our specialists can also arrange rentals of tables and chairs linens, tableware, and bar/wait staff if required. 

One Week Before

If the party or event is being held in your home or yard, clean the house thoroughly.  This would include arranging the furniture to best serve the event and theme and removing any clutter or items to make space or to prevent precious items from being damaged.

Call or email guests that have not RSVP'd
Arrange freezer and refrigerator for storage - read our section on proper food handling and storage. 
Arrange to purchase, make and store enough ice for the event.

Three Days Before

Decorate. Arrange candles, put up theme decorations, etc. Check the medicine cabinet. Remove any personal items you wouldn't want guests to see.

Designate a place for coats; make space in a closet and fill it with hangers. You could also choose a bed for coats (clean the room and remove valuables), or purchase an inexpensive portable clothing unit.

One Day Before

Set the tables where you will display and serve food and where your guests will eat. 

If you are using fresh flowers, buy and arrange.
Give your house a quick inspection. Do whatever touch-ups are needed.

Day of the Party

Arrange fewer chairs than expected guests to encourage mingling.

Food delivery should be scheduled to arrive immediately before your party.  Our catering specialists will arrange the food, or if not being served immediately, will explain safe handling and storage of the food until service.
Greet guests as they arrive. Things should be organized so you're free to mingle, not tied to the kitchen.
Sample Menus

Click on a category below to view sample menus.

BBQ

Sample Menu 1 Sample Menu 2 Sample Menu 3
Hotdog Chicken Breast Sirloin Steak
Hamburger Italian Sausage ¼ BBQ Chicken
Garden Salad Caesar Salad Sunshine Salad
Coleslaw Pasta Salad Potato Salad
Assorted Drinks Assorted Drinks Assorted Drinks

SPORTS

Sample Menu 1 Sample Menu 2 Sample Menu 3
Vegetarian Dip Cheese Platter Hot Hors D'oeuvres
Mini Sandwiches Jumbo Shrimp Teriyake Beef Wrap
Savoury Pinwheels Grilled Panini's Tandori Chicken Wrap
Fruit Platter Loaf Platter Garden Salad
Assorted Drinks Assorted Drinks Comfort Cookies
    Assorted Drinks

COCKTAIL

Sample Menu 1 Sample Menu 2 Sample Menu 3
Vegetarian Dip Cheese Platter DLX Cheese Platter
Hot Hors D'oeuvres Savoury Pinwheels Jumbo Shrimp Feast
Chicken Fingers Party Sandwiches Satay Sampler
Fruit Platter DLX Fruit Platter Pastry Tray
Assorted Drinks Assorted Drinks Gourmet Biscotti
    Assorted Drinks

SIT - DOWN

Sample Menu 1 Sample Menu 2 Sample Menu 3
Vegetarian Dip Satay Sampler DLX Cheese Platter
Cheese Platter Savoury Pinwheels Jumbo Shrimp
Stuffed Peppers Meat Lasagna Louisiana Jambalaya
Quiche – Garden Salad Vegetable Lasagna Butter Chicken
Fruit Platter Caesar Salad Sunshine Salad
Bite Size Cookies Dinner Rolls Dinner Rolls
Assorted Drinks DLX Fruit Platter       Dessert Platter
  Assorted Drinks Assorted Drinks

BUFFET

Sample Menu 1 Sample Menu 2 Sample Menu 3
Hot Hors D'oeuvres Satay Sampler Jumbo Shrimp
Garden Salad Caesar Salad Sunshine Salad
Coleslaw Potato Salad Pasta Salad
Roast Chicken Leg Chicken Stir fry Tuscan Chicken
Cajun Beef Stew Shepherd's Pie Salmon Entrée
Pastry Tray Loaf Platter Dessert Platter
Assorted Drinks Assorted Drinks Assorted Drinks

OFFICE

Sample Menu 1 Sample Menu 2 Sample Menu 3
Vegetable Dip Cheese Platter DLX Fruit Platter
Sandwich / Wraps My Select Platter Gourmet Panini's
Garden Salad Greek Salad Sunshine Salad
Comfort Cookies Loaf Platter Dessert Platter
Assorted Drinks Assorted Drinks Assorted Drinks